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Free Notarized Odometer Statement Template

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The Notarized Odometer Statement form serves as a crucial document in the process of buying and selling vehicles, ensuring transparency regarding a vehicle's mileage. This form requires specific details, including the verified mileage, the vehicle's make, model, and Vehicle Identification Number (VIN), as well as the owner's name. A notary public plays a key role in this process, as they confirm the identity of the owner and validate the information provided. The statement not only protects the interests of both the buyer and seller but also helps to prevent potential fraud related to odometer tampering. By documenting the odometer reading at the time of sale, this form establishes a legal record that can be referenced in future transactions. It is essential for anyone involved in a vehicle sale to understand the significance of this document and the responsibilities it entails.

Key takeaways

Here are key takeaways for filling out and using the Notarized Odometer Statement form:

  1. Identify the parties involved. Clearly state the name of the registered owner and the notary public.
  2. Provide accurate vehicle details. Include the year, make, model, and Vehicle Identification Number (VIN) of the vehicle.
  3. Verify the mileage. Ensure that the mileage is recorded accurately to avoid any discrepancies.
  4. Complete the date fields. Fill in the date of notarization and the date of the mileage verification.
  5. Signature requirements. The registered owner must sign the document in the presence of the notary public.
  6. Notary verification. The notary public must confirm the identity of the owner based on satisfactory evidence.
  7. Commission details. The notary public should include their commission expiration date to validate the notarization.
  8. Keep copies. Retain copies of the completed form for both the owner and the notary's records.
  9. Use for title transfer. This form is essential for transferring ownership and should be submitted with the title application.

Dos and Don'ts

When filling out the Notarized Odometer Statement form, it is important to follow certain guidelines to ensure accuracy and compliance. Here are nine things to do and not do:

  • Do fill in all required fields completely.
  • Do use clear and legible handwriting.
  • Do double-check the vehicle's VIN for accuracy.
  • Do ensure that the mileage is recorded correctly.
  • Do have the form notarized in the presence of a notary public.
  • Don't leave any fields blank.
  • Don't use abbreviations or unclear terms.
  • Don't sign the form before meeting with the notary.
  • Don't forget to keep a copy for your records.

Documents used along the form

The Notarized Odometer Statement is often used in conjunction with several other documents during vehicle transactions. Each of these forms serves a specific purpose and helps ensure a smooth transfer of ownership.

  • Bill of Sale: This document serves as proof of the sale of a vehicle. It includes details about the buyer, seller, vehicle description, and sale price. Both parties typically sign this document to confirm the transaction.
  • Title Transfer Form: This form is required to officially transfer ownership of the vehicle from the seller to the buyer. It includes information about the vehicle and must be signed by both parties, often in the presence of a notary.
  • Vehicle Registration Application: After purchasing a vehicle, the new owner must register it with the state. This application provides necessary information about the vehicle and the owner, and it is submitted to the Department of Motor Vehicles (DMV).
  • Emissions Certificate: In some states, an emissions certificate is required to prove that the vehicle meets environmental standards. This document is typically obtained from a certified emissions testing facility.
  • Proof of Insurance: Before a vehicle can be registered, the owner must provide proof of insurance. This document shows that the vehicle is covered by an active insurance policy as required by state law.
  • VIN Verification Form: This form is used to confirm the Vehicle Identification Number (VIN) for a vehicle. It may be required in certain situations, such as when registering a vehicle from out of state or for specific inspections.
  • Last Will and Testament: This essential document ensures that your assets are distributed according to your wishes after your passing. It is crucial to have a valid Last Will and Testament to avoid conflicts among heirs and to provide clear instructions. For those looking for guidance, Fast PDF Templates offers templates to assist in drafting this important legal document.
  • Power of Attorney: In some cases, a seller may grant power of attorney to another person to handle the sale or transfer of the vehicle. This document allows the designated individual to act on behalf of the seller in the transaction.

Having these documents prepared and completed can streamline the vehicle transfer process. Each form plays a critical role in ensuring that all legal requirements are met and that both parties are protected during the transaction.

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Things to Know About This Form

What is a Notarized Odometer Statement?

A Notarized Odometer Statement is a legal document that certifies the mileage of a vehicle at the time of sale. It includes details such as the vehicle's make, model, year, and Vehicle Identification Number (VIN). The statement must be signed by the vehicle's owner in the presence of a notary public, who verifies the information and witnesses the signing.

Why is a Notarized Odometer Statement important?

This statement serves several critical purposes:

  • It protects both the buyer and seller from potential fraud related to odometer tampering.
  • It ensures accurate mileage records, which can affect the vehicle's value and resale potential.
  • Many states require this document for the transfer of ownership to be legally valid.

How do I complete a Notarized Odometer Statement?

To complete the form, follow these steps:

  1. Fill in the owner's name and the vehicle details, including make, model, year, and VIN.
  2. Write down the current mileage of the vehicle.
  3. Sign the document in the presence of a notary public.
  4. Ensure the notary public completes their section, including their signature and commission expiration date.

Where can I obtain a Notarized Odometer Statement form?

You can typically find the Notarized Odometer Statement form at local Department of Motor Vehicles (DMV) offices or on their official websites. Additionally, many online legal document services provide templates that you can customize for your needs.

Is a Notarized Odometer Statement required for all vehicle sales?

Not all states require a notarized odometer statement for every vehicle sale. However, it is highly recommended to avoid disputes and ensure compliance with state regulations. Check your state’s specific requirements to determine if this document is necessary for your transaction.

Preview - Notarized Odometer Statement Form

ODOMETER DISCLOSURE STATEMENT

I, ____________________________, a Notary Public in the state of ______________________,

in the county of _________________, have personally verified the mileage of _______________

(miles) on this__________ (year) ________________ (make) _________________ (model)

_____________________________ (VIN) belonging to ____________________________ on

this _______ day of _____________, 2015. _______________________________, owner,

personally appeared and proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to within this instrument.

__________________________________

___________________

Registered Owner

Date

S

 

E

________________________________

 

Notary Public

A

 

 

My commission expires on ____________________

L

 

Document Specifics

Fact Name Description
Purpose The Notarized Odometer Statement form is used to certify the mileage of a vehicle at the time of sale or transfer.
Notary Requirement A notary public must verify the mileage and witness the signatures of the parties involved.
State-Specific Forms Each state may have its own version of the Odometer Disclosure Statement, governed by local laws.
Legal Compliance In many states, failing to provide a notarized odometer statement can lead to legal issues regarding vehicle ownership.
VIN Requirement The form requires the Vehicle Identification Number (VIN) to ensure the correct vehicle is being documented.
Owner Verification The owner must appear in person before the notary to verify their identity and ownership of the vehicle.
Date of Transaction The date of the transaction must be clearly indicated on the form to establish a timeline for the sale.
Expiration of Notary Commission The notary public must indicate when their commission expires, ensuring their authority is current at the time of notarization.

How to Fill Out Notarized Odometer Statement

After completing the Notarized Odometer Statement form, it is essential to have it signed in the presence of a notary public. This ensures that the information provided is verified and legally recognized. Follow the steps below to accurately fill out the form.

  1. In the first blank, write the name of the notary public who will be witnessing the document.
  2. In the second blank, indicate the state where the notarization will take place.
  3. In the third blank, fill in the county where the notary public is located.
  4. Next, enter the mileage of the vehicle in the fourth blank.
  5. In the fifth blank, specify the year of the vehicle.
  6. In the sixth blank, write the make of the vehicle.
  7. In the seventh blank, fill in the model of the vehicle.
  8. In the eighth blank, provide the Vehicle Identification Number (VIN).
  9. In the ninth blank, write the name of the vehicle's owner.
  10. In the tenth blank, write the date on which the statement is being completed.
  11. In the eleventh blank, the owner should sign their name to confirm their identity.
  12. In the twelfth blank, the notary public will sign their name to validate the document.
  13. In the final blank, the notary public will write the expiration date of their commission.